Producer - Project Records ListProducer – Project Records List

The Project Records List provides the facility to manage all records in a project. Via this screen, records can be viewed, edited, and deleted. Filtering and searching also make it easier to quickly find records matching certain criteria.

Tabs

Toolbar

  • Add Record – Create a new record.
  • Add to Favorites – Add the project in the Producer Favorites in the Dashboard for easy access.
  • Reset Filters – Reset the filters to default value.
  • Filter by Color Code – Select a specific color code or view all.
  • Filter by Photo ID – Show all records, only those With a photo, or only those Without a photo.
  • Filter by Printed – Display all records, only those that have been printed (Yes), or those that have not (No).
  • Filter by Print Queue – View all records or filter by those added to the print queue (Yes) or not (No).
  • Filter by Check-In – Show all records or filter by those checked in (Yes) or not (No).
  • Help Center – This help page.

Search & Filtering Options

The toolbar offers powerful tools to quickly find and manage items. On the left, enter keywords in the search box and click the Search Icon to display matching results. On the right, use the dropdown menu to filter items by status: All, Active, Inactive, or Trash. This makes it easy to focus on specific groups.

You can change the view using the three icons:

  • Detail View (default) – Displays all information in a structured list.
  • Medium Photo ID – Shows a photo with key details.
  • Large Photo ID – Displays only the photo, useful for a police lineup.

Sortable Columns

Click on column headers to sort data in ascending or descending order. The and icons indicate the current sort direction.

Page Navigation

The pagination controls allow you to navigate through large datasets efficiently. You can set the number of items per page using the Items per page dropdown (12 to 96) and view the current range of displayed items and total records (e.g., 1-12 of 57 items). You can also see the current page number and total pages (e.g., 1 of 5 pages), jump to a specific page using the Pages dropdown, and use the navigation arrows to move between pages one at a time.

Bulk Actions

The Bulk Actions feature allows you to perform batch actions on multiple records at once, making it easy to apply changes or print multiple records simultaneously. Select the records using the checkboxes, then choose an action from the blue bar that appears over the Search & Filtering Options.

The following bulk actions are available:

  • Print Preview – Open a preview of the selected records before printing.
  • Add to Queue – Add selected records to the print queue (available in IDC Enterprise only).
  • Move to Inactive – Deactivate the selected records, removing them from active use.
  • Delete Permanently – Permanently remove the selected records from the system.
  • Copy Records – Duplicate the selected records.
  • Select a Destination Project – Move copied records to a specific project.
  • Cancel – Deselect all records and exit batch action mode.

Table

The records are sorted by default using the primary and secondary sort fields specified in the Project Manager \ Producer Setup screen. Each row in the table represents a record in IDC. Click anywhere in a row to open the Add \ Edit Record screen and modify the record.

Projects marked with appear under Favorite Projects on the Dashboard for quick access.

The Project Records List table contains the following columns:

  • – Record status

    Active (green), Active with Contactless data (black), Favorite (green), Inactive (red), Trash (brown), or Pending in Queue (dark green)

  • – When checked, selects that record to be processed by a Bulk Action.
  • – Preview of the record Photo ID, if available.
  • ID # – This is the record ID number. The name “ID #” can be changed in the Project Manager / Producer Setup screen, so it might be different.
  • Color Code – Displays the assigned color and name. The Color Code can be edited or disabled in the Project Manager, so it may not always be visible.
  • Additional Columns – Columns after Color Code are chosen in the Project Manager / Producer Setup