Project Manager - Fields DefinitionProject Manager – Fields Definition

The Fields Definition section is where you select the fields your project requires, such as First Name, Last Name, Title, Work Phone, and more. With IDpack Cloud, managing your database is effortless. You don’t need to worry about database management—we handle everything for you. Simply choose the fields necessary for data collection from our extensive library of over 141 predefined fields.

These selected fields are reflected throughout the system, appearing in both the Project Manager and Badge Producer. Each project has its own unique Fields Definition, allowing you to tailor your database to your specific needs. You can also import or export your data at any time, ensuring flexibility and control over your project data.

It’s important to note that fields you select do not have to be printed on your badge—they can be used exclusively for data collection. If you remove a field, its data is not deleted and can be accessed again if the field is re-added later. Each project supports up to 50 fields. If you require a field not included in our library, you can request a custom field here.

Table

Each row in the table represents a field available within the project. Fields can be edited directly in the table, and changes must be saved by clicking Save Project.

Locked Fields are fields used in Front Design and cannot be unchecked until removed from there first. However, you can still change their order and values.

The table includes the following columns:

  • – Status of the field – Locked (dark green) or Unrestricted (green).
  • – For Unrestricted fields, uncheck the box and save the project to remove the field from the project.
  • – Change the order of the fields by moving them up or down, then save the project.
  • Description – The name of the field.
  • Printed Example – Displays how the field will appear when printed on the card.
  • Printed Prefix – Adds specified text before the data from the database (e.g., “DOB:” prints as DOB: 1970-25-04).
  • Printed Suffix – Similar to Printed Prefix, but adds text after the data (e.g., “lb” prints as 120 lb).
  • Max Length – Sets the maximum data length for the Producer form. A default value is shown (grayed out), but you can reduce it if needed.
  • Req – Check this box to make the field mandatory when adding or editing cards in Producer.
  • Default Value – Sets a default value for new records. For example, “(555)” automatically populates the field in the form. For drop-down fields, you can set a default option (e.g., “French (FR)” sets French as the default).

Add More Fields

To add a field to your project, use the pull-down menu to select a predefined field and click Add Fields. For more details, refer to the Database Fields List. To select multiple options, hold down Ctrl (Windows) or Command (Mac). If you need a custom field, request it here. Each project can include up to 50 fields.